HOA-specific software is designed to make the management of the HOA easier to accomplish and to have everything accessible in one easy-to-find location. Finding the right software, however, isn’t as easy as it might seem. Managers who are ready to find software to improve the HOA will want to make sure they choose the right one. The following are just a few of the things the manager should expect the software to do.
Enable Payments From Members
The right software makes accepting HOA fees as easy as possible for the management company and should be easy for members to use, too. Members will be more willing to pay promptly when it’s easy for them to do and when they don’t have to worry about security concerns, double billing, or other potential issues.
Make Payments to Vendors
HOAs often work with vendors to keep the common areas clean and in good repair. Vendors will need to be paid from the HOA funds, and this should be easy to do. The right software allows for recurring vendor payments as well as one-time payments that might be necessary.
Update Financial Information
Tracking the financials for the HOA is crucial to avoid money going missing and prevent theft or embezzlement. Today, software is available to make keeping track of all income and expenses much easier so that it’s possible to take a glance at any time to see how the HOA funds are doing.
Manage Maintenance Concerns
Occasionally, there will be maintenance concerns that need to be handled in a timely manner. The right software makes it easy for members to submit maintenance requests, for management to schedule the work to be done, for payments to be made, and to track each step of the process. This means fewer maintenance concerns slip through the cracks.
Track Compliance Issues
Though everyone knows the rules of the HOA, there will be compliance issues. The right software makes it easy to track which home has a compliance issue, whether warning letters have been sent, if the issue has been corrected, and a lot more. With software, it’s possible to see a complete history of the home, too, to see if there are any recurring issues that should be corrected.
Keep Everything Organized
Organization is vital for any company, including an HOA. The right software is going to help keep everything organized, from the finances to maintenance requests or compliance concerns. When everything is properly organized in one software program, it’s easy to look up information that’s needed or to keep on top of everything that’s going on.
HOA management companies have a lot of work to do, but the right software can help. Finding the right software doesn’t need to be difficult, but it is important to make sure the one chosen does everything the HOA might need. If you’re in need of new software for HOA management, check out the available options for hoa software. Use the information here to find software that’s going to meet your needs and include everything necessary to manage the HOA properly.
